Regional grants

Sub-Saharan Africa, 2015 (closed)

Note: This call for proposals is closed

Regional grants under the BID programme seek to establish or strengthen international collaborations that increase biodiversity data mobilization.

Submission procedure

The deadline for submitting initial concept notes from sub-Saharan Africa was 20 November 2015. GBIF and the BID evaluation panel have provided feedback and recommendations to applicants invited to prepare full proposals.

Full proposals are due 26 Feb 2016, 12:00 pm CET / 11:00 am UTC/GMT, and GBIF will announce the selected projects in April 2016.

Applications must be submitted in English and by using the appropriate template.

Applications received late or incomplete will not be reviewed by the evaluation panel.


The objectives of the BID regional biodiversity data mobilization grants are to:

  • Establish or strengthen international collaborations to mobilize biodiversity data
  • Increase available biodiversity data, within and beyond the grant period
  • Apply biodiversity data in response to conservation priorities

The overall BID programme targets two key outcomes:

  1. Enhanced capacity for effective mobilization and use of biodiversity information
  2. Enhanced availability of information resources and best practice guidance for mobilization and application of biodiversity information for key policy needs

Evaluation criteria

Proposals will be assessed using the following criteria:

  1. Alignment of the project with BID objectives and priorities.
  2. Alignment of the project with clearly stated needs for biodiversity information and capacity development within the proposal.
  3. The project’s complementary contributions to regional data needs, including those stated in the Africa Rising declaration and action plan.
  4. Demonstrated success and past experience delivering similar projects.
  5. Likelihood that the project will provide examples of best practice in the application of biodiversity information in decision-making.
  6. Quantity, quality and relevance of the biodiversity data proposed for mobilization, with preference given to projects that mobilize biodiversity data relating to protected areas, threatened species and invasive alien species.
  7. Strength of the plans to develop and sustain institutional capacity after the project actions.
  8. Level of institutional support and cost effectiveness of the proposed actions; the balance between the level of funding requested from BID and the cofunding contributed by the consortium partners.
  9. Anticipated value of the project deliverables to both the national and regional context and the broader GBIF community.
  10. Choice and complementarity of consortium partners.
  11. Quality of project design and risk assessment; monitoring and evaluation plans will be assessed in the full proposals

Project duration

Selected regional projects may begin their activities in June 2016, with project activity continuing for up to two years (ending in June 2018), and with a final six-month reporting and evaluation period (ending in December 2018). All projects must end by 31 December 2018.


A minimum of three partners, each from a different African ACP country, must be involved in a regional consortium. Each partner may receive up to €20,000, and one consortium coordinator may receive up to €10,000 in additional funding to coordinate the activities of the partners. During the course of the BID programme, the maximum total project funding that any single applicant can receive is €60,000.

Regional grant activity types

Regional grants must include activities contributing to each of three component categories. Each category presented below includes a non-exclusive list of possible types of activity:

  1. Establishing or strengthening networks to support long-term data mobilization and inter-institutional data sharing:
  2. Assessing biodiversity data holdings and user needs through a survey or study to develop a strategy for the consortium.
  3. Organizing regional workshops to promote inter-institutional collaboration.
  4. Formalizing partnerships through institutional agreements, data sharing policies and public endorsement of mobilization strategies.
  5. Adopting a data publishing process, possibly including installing data publishing informatics tools (e.g. GBIF Integrated Publishing Toolkit).
  6. Training data managers and collections staff within key data holding institutions on data mobilization and management, for example, through workshops to share the knowledge gained through attending the two BID capacity enhancement workshops.

  7. Activities to mobilize biodiversity data relevant to protected areas, invasive alien species and/or threatened species:

  8. Compiling inventories of biodiversity data holdings (for example, implementing metadata catalogues).
  9. Digitizing and publishing natural history collections and biodiversity information from literature.
  10. Mobilizing species occurrence and sample-based data from observation networks and monitoring systems, such as invasive alien species, Red Listed species or endemic species.
  11. Validating and publishing regional, national and local species checklists, invasive species lists or threatened species lists.
  12. Preparing data papers to improve the reusability of the mobilized biodiversity data.

  13. Integrating biodiversity information into policy and decision-making processes:

  14. Leading surveys or workshops to understand the biodiversity data requirements for specific use cases.
  15. Setting up user groups to guide project implementation on identified priority themes, such as agrobiodiversity, urban biodiversity and protected areas.
  16. Directing workshops and advocacy actions that promote the use of openly accessible data, for example, in national-level biodiversity reporting.
  17. Hosting workshops on data analysis techniques.
  18. Applying biodiversity data in decision-making processes.
  19. Documenting use cases and sharing them with partners in the region.
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This programme is funded by the European Union.